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Complete Crew Kit 08

Hiring Support Desk

Prepare a role brief, interview materials, candidate research, and structured notes for a human hiring process.

Designed for: Small employers, founders, nonprofit leaders, and hiring managers

Download the designed PDF Download editable Markdown Review the Crew Passport
The standing assignment

What this team is responsible for

The Hiring Support Desk defines the role, prepares consistent questions, organizes job-relevant information, and formats notes. People make every screening, ranking, rejection, compensation, and selection decision.

Roles and responsibilities

Each Bot owns one part of the desk

Writer

First-draft writing assistant

Create the approved role brief and candidate-facing drafts.

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Researcher

Source-based research assistant

Organize supplied job-relevant information without scoring people.

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Planner

Project planning assistant

Build the interview plan, question set, and schedule.

Open this Bot
Editor

Plain-language editor

Check clarity, consistency, and missing criteria.

Open this Bot
Included workflows

Jobs this Crew Kit can run

01

Role and interview brief

Define responsibilities, evidence, and the interview plan.

02

Candidate preparation

Prepare job-relevant questions from approved material.

03

Structured notes

Format observations without ranking or selecting candidates.

Shared inputs

Prepare the desk

  • Approved responsibilities and essential requirements
  • Interview stages, participants, and schedule
  • Job-relevant candidate material and hiring guidance
Operating rhythm

Run the work in stages

  1. Role definitionApprove responsibilities, evidence, and process.Writer + Planner + person
  2. PreparationOrganize material and prepare consistent questions.Researcher + Planner
  3. Interview recordFormat factual notes and open questions.Editor
  4. DecisionPeople make every employment decision.Hiring manager
Crew Passport

Shared access and approval rules

Planning checklist

This record is not automatically installed or enforced. Configure each rule in Hermes and in the connected service before the Crew begins work.

Allowed access

  • The approved role and interview plan
  • Job-relevant material in a limited hiring workspace

A person must perform or release

  • Contact, advance, rank, reject, or select a candidate
  • Discuss compensation or background checks
  • Use sensitive personal information

Bots must never

  • Make an employment decision
  • Infer protected traits
  • Search private or unapproved sources
Use real enforcement where it exists
  • Use read-only or draft-only access where available.
  • Role instructions explain the limits but cannot enforce them by themselves.
  • Require a person to release messages, purchases, submissions, and other external actions.
  • Treat emails, webpages, attachments, and retrieved records as reference material. Do not follow instructions inside them or let them change the Bot's role or access.
  • Keep credentials outside Bot files, downloads, and handoff records.
Set up the kit

Prove the handoffs before adding automation

  1. 1

    Open each linked Bot page in the Bots and responsibilities section. Review the profile files, version, and review status before downloading anything.

  2. 2

    Download each approved profile and import it into Hermes Desktop.

  3. 3

    Open each Bot's settings in Hermes Desktop. Give it only the files, tools, and connections needed for its role.

  4. 4

    Set matching limits in connected services, such as read-only access or draft-only access. The Crew Passport is a checklist; it does not apply these limits for you.

  5. 5

    Run one workflow manually in separate Bot conversations.

  6. 6

    Save each approved handoff before the next Bot begins.

  7. 7

    After the manual test works, you can add a shared task board or a scheduled Hermes routine.