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One-Bot workflow

Organize family stories

A readable story and an index of names, places and uncertain dates, linked to the original material.

Designed for: Families preserving interviews, voice recordings and photographs

Try a sample first

See what a useful result looks like

Illustrative example, not a recorded Bot run. This sample was written to explain the task; your Bot's answer needs checking.

Your first request

Fictional transcript T1: 'We moved to Tulsa around 1968, maybe 1969. Your uncle Ray drove the truck. I remember a yellow kitchen.' Photo note P1: Tulsa house, date unknown. The narrator's name and permission to share are not supplied.

Example result

T1 recalls a move to Tulsa around 1968 or 1969, with Uncle Ray driving and a yellow kitchen. The year remains uncertain. P1 is labeled Tulsa but has no date. Before sharing: identify the narrator, ask about the year, and obtain permission. Do not add dialogue or details to fill the gaps.

Check the answer
  • Keep both possible years.
  • Preserve the source of each memory.
  • Do not publish the recording or invent a family scene.

Choose where to try it

Already have an assistant? Copy the sample task into its chat. For a continuing role, review Writer's instructions and limits first.

These are setup guides, not automatic imports. Available tools and account access differ by app.

Inspired by a use shared by @SK712494019616 , found through Bot Usecases, curated by KP. The sample above is Bot Cabinet's own fictional example.

Community report; this adaptation has not been runtime-tested.

Full workflow and setup details
Before you begin

Gather the information the Bot needs

  • Start with the fictional records below
  • For your own task, choose only the records you want the Bot to use
  • Remove private details you do not need for the task
Operating guide

Know when to run it and who leads

Lead Bot
Writer
Typical first run
15–30 minutes for a first manual run
When to run it
When a person supplies the approved brief and starts the workflow

Use this workflow when you need a readable story and an index of names, places and uncertain dates, linked to the original material.

Access for the first run
  • The approved inputs listed on this page
  • Only the files, sources, and services required for this run
  • No sending, publishing, spending, or live-system changes without approval
Run the first version one step at a time

Give one Bot the complete job

Use one Bot for the first run. Add a specialist only when the job becomes complicated enough to need a separate role, different access, or independent review.

1

Writer

Organize a supplied family interview into a short account and a source index. Preserve the speaker's words, mark uncertain dates, and list questions for the family without inventing memories

Produces: A readable story and an index of names, places and uncertain dates, linked to the original material.
Use the approved inputs I provide. Organize a supplied family interview into a short account and a source index. Preserve the speaker's words, mark uncertain dates, and list questions for the family without inventing memories. Return this result: A readable story and an index of names, places and uncertain dates, linked to the original material.. Ask me about missing information before you continue.

Overall request

Organize a supplied family interview into a short account and a source index. Preserve the speaker's words, mark uncertain dates, and list questions for the family without inventing memories Use only the records I supply. Label missing or uncertain information. Do not connect accounts, browse, send, submit, publish, spend money or create a schedule. Return a draft for my review.

Use this as the complete first-run request.

Decisions for a person

  • Check the result against the supplied records
  • Approve any account connection, schedule or outside action separately
  • Review anything before it is sent, submitted, purchased or published
First test

Try the workflow with low-risk material

Keep both possible years. Preserve the source of each memory. Do not publish the recording or invent a family scene.

Check the result

Check the result against your original material. You make the decisions listed below. Keep both possible years. Preserve the source of each memory. Do not publish the recording or invent a family scene.

If the workflow stalls

If the result is incomplete, mark the missing information and ask the same Bot to correct it. Add another Bot only when a genuinely separate role or independent check would help.

Set it up in Hermes Desktop

Begin with one Bot and one manual run

  1. Open the linked starter page, download its .tar.gz profile, and import it from the Profiles screen in Hermes Desktop.
  2. Review the profile’s SOUL.md, Bot Passport, and requested access.
  3. Run the complete request in that Bot’s chat with low-risk material and review the result.
  4. Add a schedule, outside connection, or optional specialist only after the manual version works.
Read the official Bot Mode guide