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Bot Crews workflow

Weekly newsletter

A complete newsletter draft built from approved topics and source material a person approved.

Designed for: Experts, executives, and organizations that publish a regular email

Download the setup plan Open the first Bot’s setup plan in Bot Lab
Before you begin

Gather the information the Bots need

Run the first version one step at a time

Send one clear message to each Bot

Start in individual Bot chats. After you approve a result, paste it into the next Bot’s chat with the message shown below. This gives you a clear handoff and keeps the order predictable.

1

Scout

Propose timely topics and angles

Produces: Three ranked newsletter ideas
Use the approved inputs I provide. Propose timely topics and angles. Return this result: Three ranked newsletter ideas. Ask me about missing information before you continue.
2

Writer

Draft the selected idea from approved material

Produces: A complete newsletter draft and subject lines
Start with this result from Scout: Three ranked newsletter ideas. Draft the selected idea from approved material. Return this result: A complete newsletter draft and subject lines. Ask me about missing information before you continue.
3

Editor

Improve clarity and check claims

Produces: A revised draft and approval questions
Start with this result from Writer: A complete newsletter draft and subject lines. Improve clarity and check claims. Return this result: A revised draft and approval questions. Ask me about missing information before you continue.

Overall request

Use the approved topic and source list to draft this week's newsletter for the named audience. Provide three subject lines and mark every claim that needs my review.

Use this as the project brief. The step messages above tell each Bot which part to complete.

Decisions for a person

  • Select the topic
  • Approve factual and reputational claims
  • Approve and send the final email
First test

Try the workflow with low-risk material

Create one 500-word draft from three supplied sources and compare it with an existing newsletter sample.

Set it up in Hermes Desktop

Begin with individual chats, then add a group when the handoffs work

  1. Open each linked starter page and follow its manual Hermes Desktop setup steps.
  2. Run each step in that Bot’s own chat and review the result.
  3. Pass the approved result to the next Bot with the provided step message.
  4. After the sequence works, create an optional group with the same Bots.
  5. In a group, @mention the Bot you want. Membership order does not control who responds.
Read the official Bot Mode guide